Professional Services
Document Digitization Services
ParseAndSign scans, OCR-processes, organizes, and delivers your paper records as searchable digital files through a secure portal — on-site or remotely.
Serving businesses, professional firms, healthcare admin, government contractors, nonprofits, and more
Why Digitize
Why Organizations Digitize Paper Records
Physical records create operational friction, compliance risk, and retrieval delays. Digitization removes those barriers.
Eliminate paper clutter
Convert boxes of documents into organized, searchable digital files.
Improve retrieval speed
Find any document in seconds with full-text OCR search.
Reduce storage costs
Free up physical space previously devoted to filing cabinets and off-site storage.
Enable remote access
Authorized staff can securely access records from anywhere.
Protect against loss
Digitized records are backed up and protected against fire, flood, and physical damage.
Support compliance
Maintain organized records with retention notes and access controls.
AI-assisted intelligence
Optionally apply AI summaries and categorization to processed documents.
Secure delivery
All digitized records are delivered through an encrypted, access-controlled portal.
Who We Serve
Built for Organizations With Paper Records
Businesses and professional firms
Law offices, accounting firms, consulting agencies, and general businesses with accumulated paper records.
Healthcare administrative teams
Administrative departments managing intake packets, billing records, and compliance documentation.
Government contractors
Firms managing proposal records, contracts, certifications, and regulatory documents.
Nonprofits and associations
Organizations converting grant records, meeting minutes, membership files, and historical archives.
Financial services
Mortgage, lending, insurance, and investment firms with document-intensive processes.
Real estate and property management
Files, lease agreements, inspection reports, and property records.
Our Services
What We Provide
On-site scanning
Our team travels to your location to scan documents without requiring you to ship original files.
Pickup and return
We securely pick up your physical records, digitize them at our facility, and return originals.
Customer-supplied digital files
You scan files yourself; we process, OCR, and organize them in the portal.
OCR text extraction
We apply optical character recognition to make all documents fully text-searchable.
Document classification
Documents are categorized into logical folders and labeled for easy retrieval.
AI summaries
Optionally apply AI-generated summaries and key entity extraction to processed documents.
Retention scheduling
We can apply retention notes and expiration flags to help you manage record lifecycles.
Secure portal delivery
All processed documents are uploaded to your ParseAndSign portal with access controls.
How It Works
How the Process Works
Submit intake request
Complete the intake form below describing your project scope, document types, and service preferences.
Scope review and SOW
ParseAndSign reviews your request and prepares a statement of work or work order for your review.
Authorization and deposit
You review and accept the SOW. A deposit or service fee may be required before work begins.
Document collection
Depending on the service type, we perform on-site scanning, schedule pickup, or receive digital uploads.
Processing and organization
Documents are scanned, OCR-processed, classified, and organized according to your SOW.
Portal delivery
Processed documents are delivered to your secure ParseAndSign portal for immediate access.
The ParseAndSign Portal
Your Digitized Records, Delivered and Searchable
Processed documents are delivered through your ParseAndSign portal — not emailed as attachments or dropped in a shared drive. The portal gives you organized, searchable, secure access.
Full-text OCR search
Search across all digitized documents by keyword, phrase, or entity.
Document categories
Organized folder structure for easy navigation and retrieval.
AI document intelligence
Optional AI-generated summaries, risk signals, and extracted entities.
Access control
Manage which users can view, download, or interact with specific documents.
Retention notes
Track document retention schedules and expiration dates.
Secure storage
All documents stored with encryption at rest and in transit.
Security & Confidentiality
Your Documents Are Handled With Care
ParseAndSign treats all customer documents as confidential. Documents submitted for digitization are processed solely for the purpose of delivering the requested services and are not shared, sold, or used for any other purpose.
Physical originals are handled with care and returned to the customer upon project completion unless alternative arrangements are agreed to in the statement of work.
Digital files are stored with encryption at rest and in transit. Access is limited to authorized users you designate through the portal.
Important Notice
ParseAndSign is not currently represented as a HIPAA-compliant service unless a separate written agreement is executed. Organizations submitting documents containing protected health information (PHI) must execute appropriate data handling agreements prior to project commencement.
ParseAndSign provides document digitization services, not legal, financial, medical, or compliance advisory services. Please consult appropriate professionals for regulatory guidance.
Document Types
Frequently Requested Document Types
Every Digitization Project Is Different
Pricing depends on volume, document condition, service type, turnaround requirements, and any specialized handling needs. ParseAndSign does not publish standard rates for digitization services. After reviewing your intake request, we will prepare a customized quote and statement of work for your approval.
There is no cost to submit an intake request. Pricing and scope are confirmed in writing before any work begins.
Intake Request
Submit a Digitization Intake Request
Complete the form below to describe your project. We will review your submission and follow up to confirm scope, pricing, and next steps. There is no cost to submit.